Permissions Monitoring for Jira

1 Overview
2 Permissions Monitoring page
3 Permission Types
- 3.1 Current permissions
- 3.2 Historical permissions
4 Export results

Overview

One requirement that occurs in many global data protection regulations is that you must always know who is able to access personal data. In some projects and use cases, you will process personal data, and you need to document who has access to it.

Our Permission Monitoring module allows you to do it quickly and easily.

Permissions Monitoring page

There are two ways to find the Permissions Monitoring module in Jira:

Navigate to Manage apps, find Data Protection and Security Toolkit section in the left sidebar and Permission Monitoring in it. Click on it, and you can start working
Open the Data Protection and Security Toolkit Home page and find the Permission Monitoring button. Click on it, and you can start working

Permission Types

The module provides the ability to track and display 2 types of permissions:

Current permissions — a list of all current permissions for a particular user, group, or project
Historical permissions — a history of all permission changes for a user, group, or project

Choose the type which you need using the radio button in the top right corner of the page.

Current permissions

To view the current permissions, select a user, group, or project in the appropriate field. In the result table, you can see what project the permission belongs to (Project column), who has this permission (User column), and the permission itself (Permission column).

To start new filtering, just click on the Clear button in the top right corner and select another user, group, or project.

Historical permissions

To view the history of permission changes, select a user, group, or project and click on the Filter button in the top right corner. You can set the exact event type and dates if you want to narrow your search.

Let's look at these parameters in detail:

Parameter Name	Default Value	Description

Parameter Name	Default Value	Description
User	Empty	Select a username from the dropdown menu. If this field is filled in, then the Users in Group and the Project fields are not active.
Users in Group	Empty	Select a group name from the dropdown menu. If this field is filled in, then the User and the Project fields are not active.
Project	Empty	Select a space name from the dropdown menu. If this field is filled in, then the User and the Users in Group fields are not active.
Event type	All	You can view all events by default or choose one of the event types: User management: in this case, you will see the history of users creation in the system, editing their permissions and deleting users from the system. Group management: in this case, you’ll see the history of adding users to groups and removing them from groups. Project: in this case, you will see the history of projects creation/removal and all project changes. Permissions: in this case, you’ll see the history of adding/removing permissions for users or groups.
Date from	Empty	You can leave this field empty or set the start date for your search.
Date to	Empty	You can leave this field empty or set the end date for your search.
Sort by	Date ascending	Select a sorting type from the dropdown menu to organize your results by: Date ascending Date descending Person Event type

The filter results will be shown in a table format. In this table, you can see when the permission was changed (Date column), who has changed the permission (Author column), who has the permission (User or group column), what exactly was changed (Event type column), and more information about the permission change itself (Details column).

To start new filtering, just click on the Clear button in the top right corner and select another user, group, or project.

Export results

You can export both current and historical permissions in a CSV format by the Export button in the top right corner.

Now, you are ready to monitor any permission changes in your Jira!