Notifications & Announcements
Table of contents:
Overview
Using Jira, you leave some personal information in the system: names, e-mails and so on...Users have to know exactly what the data is used for and have to agree with a privacy policy agreement. The company has to keep track of it as well. So we’ve built this module for that purpose. You have also the possibility to create multiple announcements, in relation to other subjects. Enable your project admin or system admin to inform users of upcoming events, or other information that affects projects, all without any coding!
Notification and Announcements Dashboard
It is the main page where an administrator can manage all announcements
How to create an announcement
Click the “Create” button to create a new empty announcement:
General configuration
Option | Default value | Description |
---|---|---|
Status | Disabled | Only enabled announcements will be shown to users |
Name (required) | empty | Name of the announcement to be shown on the Announcement Dashboard. It will be visible to Administrators only. |
Type | Required | Required means that everyone has to agree to this announcement before further using Jira Optional means that the user can accept or decline the announcement |
Title (required) | empty | The title of the announcement. It will be available as a dialog title and visible to users. |
Main text (required) |
| The body of the announcement. It will be available as dialog content and visible to users. |
Additional configuration
Option | Default value | Description |
---|---|---|
Show for group | None | If any group selected, only users from this group will be able to see the announcement. Leave empty to show to all the users. |
Allow user's feedback | Unchecked | If checked, users will see single-line input to put some feedback on the announcement. An administrator can check all feedbacks on the statistics page. The field has 128 chars maximum length limit. |
Show announcement for | Only logged in users |
|
Display type | Dialog in the screen center |
|
Window size | Medium |
|
Pin to footer | Unchecked | If checked, the link to the announcement will be shown in the footer on most of Jira pages. User will be able to check policy / announcement /notification again and read it carefully. |
Text for accept button | Accepted | Text to be displayed on “accepted” button. Change the text, for example, for multilanguage support. |
Text for decline button | Decline | Text to be displayed on “decline” button. Change the text, for example, for multilanguage support. |
Start date | Empty | If defined, the announcement will be shown starting from this date only. Leave empty to start showing instantly. |
End date | Empty | If defined, the announcement will be shown starting from this date only. Leave empty to start showing instantly. |
How to create an announcement from template
We have two predefined templates for most popular announcement types:
Privacy Policy template, an optional announcement with some predefined title and body. An administrator should change it before publishing! It is just an example.
Cookie Policy template, an optional announcement with some predefined title and body for most popular cookie policy examples. It will be shown at the bottom of the page.
Statistics
See the statistics by clicking on the statistic button.
You can filter results by a particular announcement/notification, or a user. All the results could be exported to a CSV file.
Use cases
Various policies and agreements to be shown to users:
Privacy policy
Information security policy
Notifications (including maintenance notifications):
Major changes in the application
Upcoming maintenance
Different news for different groups of users (divide audiences, by selecting “Show for group” option)