Anonymize Users (v 1.2)

Anonymization Process

You can access the configuration in the Jira Administration (choose Cog icon > Apps at top right of the screen) via the menu item Anonymizer Management ⇾ User Anonymizer in the panel on the left side. Alternatively, you may use the keyboard shortcut: type "gg", then "User Anonymizer".

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Image 1: User Anonymizer User Interface

Configure User Anonymizer

Please enter one or more users you want to anonymize (1) in the User Anonymizer form (see Image 1).

Set the technical anonymous user (2) you created manually before.

Optionally, you may enter any JQL query (3) to limit the anonymization process to a subset of Jira issues.

Anonymize project settings

You may enable the checkbox (4) to anonymize all project settings. Using this feature will not only anonymize issues, but also anonymize project lead, component lead and project roles for all Jira projects (no matter what subset of Jira issues were selected by the JQL query in step (3)).

Test anonymization

Click "Test anonymization" (5) to test the anonymization with the currently selected options. In this step no personal data will be changed, it is safe to click this button.

As a result, you get a list of the elements that matches your selected users and will be anonymized (Image 2).

You will receive an email when the test anonymization is complete. You can close the browser tab once you have started the test anonymization.

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Image 2: Result table of "Test anonymization"

Execute Anonymization

The result table of "Test anonymization" (Image 3) gives you an overview of the elements that will be anonymized. Click "Execute" (6) to anonymize the personal data.

As the anonymization process may take a while depending on the number of issues, the current progress will be shown and updated automatically. 

Start New Anonymization

After the anonymization process finishes, you can start a new personal data anonymization by clicking "Start new anonymization" button at the bottom of the anonymization table. 

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