Who can anonymize data?
SINCE VERSION 2.0
Starting with version 2.0 you can restrict who has access to the anonymization using permissions.
Generally, users who belong to a group that has JIRA System Administrator permissions can anonymize user data. In Jira default configuration, this is everyone in the group jira-administrators because the group has JIRA System Administrator permissions.
If you want to make sure that only a specific group of users can anonymize data, you need to create separate groups for those with JIRA Administrator permissions and those with JIRA System Administrator permissions. Only the latter group will be able to anonymize data.
For further information regarding the administration of groups in Jira, please refer to the Atlassian documentation.
Anonymization process
You can access the configuration in the Jira Administration (choose Cog icon > Add-ons at top right of the screen) via the menu item Anonymizer Management -> User Anonymizer in the panel on the left side. Alternatively, you may use the keyboard shortcut: type "gg", then "User Anonymizer".
Image 1: User Anonymizer User Interface
Configure User Anonymizer
The app can only anonymize users that are still active in Jira.
Please enter one or more users you want to anonymize (1) in the User Anonymizer form (see Image 1).
Set the technical anonymous user (2) you created manually before.
Optionally, you may enter any JQL query (3) to limit the anonymization process to a subset of Jira issues.
Anonymize Project Settings
You may enable the checkbox (4) to anonymize all project settings. Using this feature will not only anonymize issues, but also anonymize project lead, component lead and project roles for all Jira projects (no matter what subset of Jira issues were selected by the JQL query in step (3)).
Test anonymization
Click "Test anonymization" (5) to test the anonymization with the currently selected options. In this step no personal data will be changed, it is safe to click this button.
As a result you get a list of the elements that matches your selected users and will be anonymized (Image 3).
Image 2: Result table of "Test anonymization"
Execute anonymization
The result table of "Test anonymization" (Image 3) gives you an overview of the elements that will be anonymized. Click "Execute" (6) to anonymize the personal data.
Anonymization cannot be undone. You will not be able to restore previous personal data. Please check your settings twice.
As the anonymization process may take a while depending on the amount of issues, the current progress will be shown and updated automatically.
Image 3: Running Anonymization progress
Start new anonymization
After anonymization process finishes, you can start a new personal data anonymization by clicking "Start new anonymization" button at the bottom of the anonymization table.
Image 4: Start new anonymization process
Scheduled Tasks
Using this option you can schedule anonymization tasks. These tasks will anonymize all the users present in the issues of the selected project.
You are able to filter issues by JQL in the configuration dialog, if only some issues need to be anonymized in the selected project.
Scheduled anonymizations always iterate through all issues that match the JQL query to anonymize all users. It is therefore recommended to narrow the issues to a timespan, e.g.: updated > startOfMonth()
Time slots and scheduling
When configuring the schedules please make sure to select different time slots since only one anonymization task can run at once.
Disabled (unscheduled) tasks will not run.