App configuration

Table of contents:

Overview

Only Jira Administrators and Jira System Administrators are able to use Data Protection and Security Toolkit app functions.

It is strictly required to configure the app before the first usage. Firstly, you need to create a dedicated Jira user (“Service User”) that the Data Protection and Security Toolkit will use to apply changes to affected content. Grant this user All the permissions in all projects you want to clean-up (anonymize).

It is not possible to use most of the app’s functions without the “Service User” defined! Please select a technical user with the maximum permissions in the application and all the projects:

 

Read more about permissions in Jira: JIRA Permissions General Overview | Jira | Atlassian Documentation

Main settings

 

 

Option

Default value

Description

Option

Default value

Description

Service User (required)

empty

A technical user with the maximum permissions in the application and all the projects. Will be used in Data Cleaner, Recurring Tasks, User Anonymizer modules as the user on behalf of which all search, anonymization, and update processes will be executed. May be defined as a real user, but it could have a side effect with unwanted notifications and filtering.

Pagination configuration – Rows per page (required)

20

Quantity of the elements per page in all the modules. If you have more elements, they will be stored on pages 2, 3, etc. with pagination.

Announcements performance

Show new announcements in real-time

By checking this option, newly created announcements will be shown in real-time, and may produce a lot of requests on high-load servers

Issue access statistics tracking – Purge Issue access log after (required)

30

Access statistics will be removed automatically in X days after collecting.

Restrict access to Data Protection and Security Toolkit – Select group (optional)

empty

You can define which users will be able to use Data Protection and Security Toolkit functions. Regardless of the selected group, only Jira Administrators and Jira System Administrators will be able to use Data Protection and Security Toolkit functions.

Stored data

Option

Default value

Description

Option

Default value

Description

Announcements History

empty

Shows total number of all announcement/notifications history entries. May contain personal data of users. Can be cleared from here.

Data Cleaner History

empty

Shows total number of all search/anonymization history entries. May contain personal data of users. Can be cleared from here.

Recurring tasks

empty

Shows total number of all Recurring Tasks history entries. Doesn’t contain personal data of users. Can be cleared from here.

Access Statistics History

empty

Shows total number of all viewed tickets history entries. May contain personal data of users. Can be cleared from here.

Next Step – Go to Data Protection and Security Toolkit home page

https://actonic.atlassian.net/wiki/spaces/GDPR114/pages/835223587