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Navigate to Manage apps, find the GDPR Data Protection and Security Toolkit section in the left sidebar and the Data Cleaner in it. Click on it and you’ll see the Data Cleaner Dashboard.
Open the GDPR Data Protection and Security Toolkit Home page and find the Data Cleaner button. Click on it and you’ll see the Data Cleaner Dashboard.
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The Data Cleaner Dashboard provides an overview of all created templates (short description, current status) and allows you to:
Start or stop the search
Start or stop the anonymization
Navigate to the Details menu for actions with the template
Also, there are two buttons – the Create PII cleanup template button for creating a template with predefined parameters and the Create custom template buttonfor creating a template with parameters set by yourself. Let’s find out how to create a new template.
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Click on the Search button at Action's column to start the search of personal user data. It can take some time depending on the amount of content in your Jira.
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When the search is done, you see its dates and the message “Task finished“ in the Status column. Click on it, and you’ll see the results on the Data Cleaner – History page.
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if you choose “Show details” …
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… you will be led to the more detailed search history.
On this page, you can see the project names where the data was found (Project column), all names of the affected tickets (Issue column), fields where the data was found (Field column), the data itself (Affected content column), the status “Found” (Status column), and what the rule was performed rule (Rule column). Open a ticket by clicking on the name, and you’ll find the ticket details if you need to check the information.
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Confirm your action in the popup before starting the anonymization:
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When the anonymization is done, you see its dates and the message “Task finished“ in the Status column. Click on it, and you’ll see the results on the Data Cleaner – History page.
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Find the step-by-step guide about quick user anonymization on this page: How to transfer ownership with GDPR in anonymize Jira users.
Find the step-by-step guide about quick tickets content anonymization on this page: How to anonymize content of specific projects in Jira.
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Now, you are ready to use all Data Cleaner functionalities for any task!
CCPA and GDPR references
With help of our app, you can, for example, comply to following guidelines:
Use case | CCPA | GDPR |
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You, as a business, must delete some kind of personal information according to | Requirement under “right to deletion”: Upon a valid consumer’s request to delete personal information, a business must direct any service provider to delete consumers’ personal information. | Requirement under the “right to erasure” or “right to be forgotten”: Data subjects have a right to request erasure to the controller. Upon a valid request for erasure, controllers are obligated to take reasonable steps to have processors erase data. |