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Configuration options and features description

Data Cleaner module ensures thorough and extensive search for Personal Identifiable Information (PII) through all pages in Confluence and all tickets in Jira and their non-reversible anonymization, including anonymization at user's request. In addition, it has many built-in tools facilitating and automating working with vulnerable data at all stages: tracking, sending comments and notifications, reporting and ample opportunities for customization. 

Ensure the "right to be forgotten" to replace all users, whose personal data have to be removed, with a single service user, specifically created for this purpose. In this case, if you have more than 2 anonymized users it will be impossible to trace them back as both of them will appear as a "service user" and with every anonymized user the quality of protection will increase. 

Main options include:

• pattern-based search (100+ most popular and widely used built-in patterns and custom search via regular expressions);

• complete anonymization of vulnerable data, creating automated clean-up templates;

• anonymization of a specific user's personal data at his request, ensuring his "right to be forgotten";

• automated comments and notifications for other team members to keep track of PII anonymization status;

• automated custom reports tracking the appearance of any vulnerable data.

Before you start:

• check if you have access rights: Jira Administrator, Jira System Administrator;

• сheck if you have defined a service user on the plugin configuration page, on behalf of which all further actions will be performed;

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On the Data Cleaner Status and History page it is also possible to start or stop search or anonymization. In order to initiate a new task or cancel a currently running one, click on the button at the top right corner of the Data Cleaner History page. 

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Predefined clean-up template: finding personal data in one click

The Data cleaner Cleaner module has 100+ built-in patterns: national IDs, SSNs, phone and credit card numbers for the majority of EU countries.

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